Free Self-Assessment
Procurement Readiness Score
Evaluate your organization's procurement capability across 6 key dimensions. Takes approximately 5 minutes. Results are instant and entirely confidential — nothing is stored or transmitted.
Section 1 of 6
0% complete
01
We have a documented procurement policy that is reviewed at least annually.
Procurement authority levels and approval thresholds are clearly defined and enforced.
Our procurement activities are aligned with PPRA (or applicable) regulations and compliance requirements.
We conduct regular audits or reviews of procurement decisions and contract awards.
Conflict of interest policies are documented, communicated, and actively enforced.
Section score: 0 / 5
02
We maintain an approved vendor list (AVL) that is updated at least twice per year.
Suppliers are formally evaluated against defined criteria before onboarding.
We conduct structured supplier performance reviews on a regular basis.
We actively manage supplier risk (financial stability, capacity, geopolitical exposure).
Critical supply categories have at least two qualified, active alternate suppliers.
Section score: 0 / 5
03
We have a standardized bid/no-bid decision process before committing to tender preparation.
Our bid packages consistently meet all mandatory eligibility and documentation requirements.
We maintain a library of pre-written content (company profile, credentials, past performance) for quick bid assembly.
We track our tender win rate and analyze losses to improve future submissions.
We regularly monitor PPRA, UNGM, and other relevant portals for new tender opportunities.
Our proposals are priced strategically, not just based on cost-plus assumptions.
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04
All procurement contracts are reviewed by a qualified professional before signing.
We have a centralized contract register that tracks key dates, milestones, and renewal deadlines.
Contract performance is monitored against agreed KPIs, and non-compliance is escalated promptly.
Our contracts include adequate protections: force majeure, IP ownership, dispute resolution, and liability caps.
Change orders and scope variations are documented formally before work proceeds.
Section score: 0 / 5
05
We have full visibility into total procurement spend across all categories and departments.
Procurement savings are tracked formally against a defined baseline, not estimated informally.
Budget owners are involved in sourcing decisions for their categories.
We enforce three-way matching (PO, GRN, invoice) before processing supplier payments.
Maverick or off-contract spend is actively identified and addressed.
Section score: 0 / 5
06
Our procurement team has formally recognized qualifications or certifications (e.g., CIPS, CILT).
We use a dedicated procurement or ERP system — not spreadsheets alone — for tracking orders and contracts.
Procurement is viewed as a strategic function by senior leadership, not merely an administrative one.
We have documented, repeatable processes (SOPs) for the full procurement cycle.
The team receives regular training on market developments, compliance, and best practices.
Section score: 0 / 5
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